Administrative Assistant

The ideal candidate is dedicated, self-directed and passionate about administrative procedures and office processes.

 

The Assistant is a vital member of the corporate team, providing administrative support to the Chairman’s EA and office admin team.

 

This is an opportunity to join a growing start-up and step into a high-potential role with exposure to all aspects of the business.

Responsibilities

  • Assist with managing calendars and scheduling meetings

  • Assist with meeting preparation, event planning and implementation

  • Prepare and format letters, reports and presentations, using Microsoft Office

  • Provide administrative support for special projects

  • Coordinate translation of documents

  • Basic editing of documents and presentations

  • Management of office equipment

  • Maintaining a clean and enjoyable working environment

  • Handling external or internal communication or management systems

  • Organizing, arranging and coordinating meetings

  • Keep stock of office supplies and place orders when necessary

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)

  • Submit timely reports and prepare presentations/proposals as assigned

  • Develop and maintain a filing system

  • Handle multiple projects

  • Greet and assist visitors to the office

  • Assist colleagues whenever necessary

  • Cover the reception desk when required

 

Job Requirements

  • Minimum 2 years of Administrative experience

  • Post-secondary education

  • Proficiency in Mandarin

  • Proficiency with MS Office

  • Access to transportation to carry out time sensitive and frequent business errands

  • Ability to work in a fast-paced environment

  • Excellent written and oral communication skills

  • Strong interpersonal and organizational skills

  • Strong ability to manage and prioritize multiple tasks in a high-demand environment while demonstrating professionalism and good judgment

  • Impeccable attention to detail and organizational skills

  • Passion for teamwork

  • Excellent time management and attention to detail

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General Inquiries: 1-905-279-1717

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Address: 800-2810 Matheson Blvd E.  Mississauga, ON L4W 4X7

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